About Us

Responsibilities

• Maintain SVP's appointment schedules by scheduling meetings, conference calls, speaking engagements, and travel;
• Coordinate all aspects of meeting preparation for SVP, including communications with relevant staff, logistics, agendas and materials preparation, as well as meeting follow-up, including tracking reports and correspondence;
• Coordinate the scheduling, logistics and preparation for all Board meetings and retreats, including assembling and mailing of pre-board meeting materials and taking (and distributing) meeting minutes;
• Serve as point person for record retention;
• Assist on preparation for monthly development staff meetings, including communications with staff, logistics, and materials preparation, as well as meeting follow-up, including minutes;
• Assemble Development department monthly update and monthly calendar reports;
• Assist SVP and Associate Director, Institutional Giving with annual budgeting process for Development department;
• Assist SVP and Associate Director, Institutional Giving with quarterly tracking of budget performance;
• Develop familiarity with financial procedures to assist Development team with accounting and budget processes;
• Generate expense reports for cash reimbursements and monthly American Express invoices;
• Assist in the preparation of PowerPoint presentations;
• Record, share and file meeting reports;
• Manage SVP's phone calls and contact information;
• Read and route correspondence;
• Maintain the supply of promotional items for SVP's use;
• Develop a strong understanding of rainforest conservation issues in order to assist with internal and external communications;
• Provide general administrative support including filing, fielding calls, faxing/copying, ordering supplies, and organizing for the SVP; and
• Other duties as assigned.

Qualifications

• Bachelor's degree preferred;
• Minimum of 3 - 5 years of administrative experience; non-profit experience a plus;
• Must have excellent computer skills (comprehensive understanding of Microsoft Office including Excel, PowerPoint as well as Internet) and comfort working with database programs; knowledge of Raiser's Edge donor tracking software preferred;
• Excellent writing and verbal communication skills;
• Must be able to work independently, multi-task and work under tight deadlines;
• Dependability, diplomacy, good organizational skills and a sense of humor are necessary; and
• Spanish language fluency preferred.