About Us

Responsibilities

• Coordinate meeting preparation for COF and Directors, including communications with relevant staff, logistics, agendas and materials preparation, as well as meeting follow-up and assisting the Directors in tracking implementation of follow-up;
• Assist COF and Directors by drafting letters, reports and other documents, collecting and analyzing information as needed by the COF and Directors, and facilitating and recording meetings;
• Conduct research projects and support specific initiatives such as research on key topics, support for training programs, follow up with contacts from meetings and tradeshows, etc.;
• Serve as the Forestry Division's point of contact for Development, Agriculture and Tourism
• Collect data to monitor the impacts of FD activities and services and distribute to other RA divisions as appropriate;
• Translate data into effective and usable information illustrating impacts and results of FD activities and services, including graphs and other forms of visual presentation (monthly certification statistics);
• Assist COF and Directors in developing external program presentations in PowerPoint and other formats, and maintaining an inventory of existing presentations;
• Maintain Directors' calendars by scheduling meetings, conference calls, speaking engagements and travel;
• Draft and edit reports and memos;
• Complete travel tracking report for COF;
• Coordinate FD's fiscal year planning process
• Keep the organizational diagrams up to date;
• Provide quality control to assure consistent follow-up on action plans and goals;
• Prepare agenda and other materials for Senior Management Team meetings and track necessary follow-up during meeting;
• Translate emails and documents between English and Spanish
• Responsible for keeping the FD Web pages up to date (checking content and links, notifying web team of staff changes, etc.);
• Design, distribute and analyze surveys using survey monkey;
• Track and coordinate all Forestry Division/Communication projects (web projects and printed materials);
• Answer requests from RA staff for Forestry Division data and statistics;
• Create and distribute monthly certification statistics;
• Collect information for the TREES section of the monthly update (edit and translate as needed); and
• Other duties as assigned.

Qualifications

• Bachelor's degree required; Master's degree preferred;
• Minimum of 3 - 5 years of administrative experience;
• Background in forestry, natural resources or environment a plus;
• Excellent writing and verbal communications skills;
• Strong verbal/written Spanish communication skills required;
• Excellent computer skills (Microsoft Office and Internet) required, and comfort working with database programs preferred;
• Ability to multi-task and work under tight deadlines; and
• Ability to work within a team structure as well as independently, be creative, take initiative, be attentive to detail and possess excellent interpersonal communication skills.