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Coordinator, Accounting & Administration

About the Rainforest Alliance:

We are building an alliance to create a better future for people and nature by making responsible business the new normal.

The Rainforest Alliance works at the intersection of business, agriculture and forests. By bringing diverse allies together we are making deep-rooted change on some of our most pressing social and environmental issues. Together, we amplify the voices of farmers and forest communities, improve livelihoods, protect biodiversity, and help people mitigate and adapt to climate change in bold and effective ways.

Our alliance needs you, whoever you are and wherever you stand. By joining forces with producers, businesses and consumers, we can transform our relationship with the land and forests we rely on. We can make that relationship work better for all.

Together, we can achieve our vision of a world where people and nature thrive in harmony.

Position summary:

The Coordinator will work as part of the Accounting and Facilities teams within Rainforest Alliance, with a specific focus on the UK operation.  Primarily the Coordinator will manage the day-to-day executive of accounting tasks; entry of financial transactions into the local accounting system and preparation of monthly reports to HQ.  The Coordinator will also be responsible for compliance administration: managing facilities and vendor contracts; ensuring legal filings are up-to-date and administration of the pension scheme.   S/he will support all UK staff in maintaining a safe and functioning working environment and handling staff engagement events. 

Responsibilities:

Accounting

  • Work closely with Regional Accounting Manager (RAM) to ensure the daily/monthly activities of the field transactions related to their country activities are sent on time to HQ.
  • Prepare, administer and reconcile payroll for approval, as required.
  • Administer petty cash and advances as needed in compliance with Accounting Processes & Procedures
  • Perform monthly bank reconciliations and petty cash/advance reconciliations and enter the month’s report in the local/corporate accounting system for supervisor review/posting as required and as segregation of duties allows.
  • Ensure foreign transactions are translated in accordance with Accounting Processes & Procedures.
  • Ensure complete supporting documentation for payment requests received and prepare bank transaction entry for review/release.
  • Ensure supervisor and HQ has access to all field office supporting documents online.
  • Ensure country requirements are met for tax filings.
  • Act as point of contact for bank as delegated by HQ.
  • Identify and raise accounting issues to his/her supervisor.
  • Administer the corporate card program, review reports in accordance with Processes & Procedures and follow-up with staff on submission of related expense reports.
  • Work with the RAM and HQ to assist the Accounting department with month/year-end closes, annual audits, tax filings, and other duties as requested.

Facilities & office administration

  • In coordination with the Senior Manager HR, manage UK office space including: lease renewal, office space review; maintain stationary and equipment in coordination with IT; other adjustments based on health & safety requirements;
  • Support preparation of annual office budget and reconcile;
  • Prepare and update UK specific policies and procedures;
  • Work closely with the Global Internal Compliance department and in coordination with the legal team as needed to ensure branch/subsidiaries meets all compliance requirements and ensure procurement and national contracts meets all RA and donor requirements;
  • Administer UK pension and other benefits as required; and
  • Organize staff engagement events.

Qualifications:

  • 2+ years of experience in an accounting or book-keeping role;
  • Prior experience of office administration or office management;
  • Proficiency with accounting system software and report writing software essential; working knowledge of MS Dynamics highly desirable;
  • Professional, friendly demeanor and strong customer service skills;
  • Effective oral and written communication skills and ability to multi-task, work in a multicultural, diverse, and highly deadline-driven environment.

Salary:

Commensurate with experience.

Application:

Send CV and Cover Letter to ukpersonnel@ra.org by May 31st.