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Executive Assistant

About the Rainforest Alliance:

We are building an alliance to create a better future for people and nature by making responsible business the new normal.

The Rainforest Alliance works at the intersection of business, agriculture and forests. By bringing diverse allies together we are making deep-rooted change on some of our most pressing social and environmental issues. Together, we amplify the voices of farmers and forest communities, improve livelihoods, protect biodiversity, and help people mitigate and adapt to climate change in bold and effective ways.

Our alliance needs you, whoever you are and wherever you stand. By joining forces with producers, businesses and consumers, we can transform our relationship with the land and forests we rely on. We can make that relationship work better for all.

Together, we can achieve our vision of a world where people and nature thrive in harmony.

Position summary:

The Executive Assistant is supporting the Chief Sustainable Supply Chains Officer (CSCO) through coordination of all administrative and organizational matters.


  • Agenda management and scheduling of (international) calls and events for the CSCO;
  • Take care of part of the business correspondence of the CSCO;
  • Make travel arrangements for the CSCO;
  • Welcome guests and handle telephone calls for the CSCO;
  • Plan, prepare and organize various internal and external meetings;
  • Ensure the location for an event is in order including equipment and catering;
  • Handle expense claims for the CSCO
  • Take minutes and manage the documentation archive for the CSCO;
  • Supports the organization regarding Works Council related matters (e.g., setting up meetings between Works Council and CEO, taking notes)


  • MBO, BS Degree in Administration, Hospitality or Event management preferred but not required
  • BS Degree in Administration, Hospitality or Event management preferred but not required
  • Minimum 2 years of experience as Secretary, Personal Assistant or Executive Assistant
  • Proficient in Microsoft Excel, Word, PowerPoint and Outlook
  • Ability to familiarize him/herself quickly with new user software solutions, knowledge of SharePoint is considered an asset
  • Fluent in English and excellent writing and verbal skills. Any additional language as Dutch or Spanish is a plus
  • Strong organizational skills to manage multiple priorities in a time sensitive manner
  • Service and results-oriented
  • Proactive, self-motivated, strong attention to detail and autonomous
  • Professional discretion and ability to keep confidential information


Commensurate with experience.


Please send your application (max. 1 page motivation, max 2 page resume) no later than December 18th 2019 to mentioning Executive Assistant in the subject line. For questions about this position, please contact Estelle Augustyn HR Generalist / Recruiter via +31 20 5308000 or