Skip to main content

Legal and Compliance Coordinator

About the Rainforest Alliance:

We are building an alliance to create a better future for people and nature by making responsible business the new normal.

The Rainforest Alliance works at the intersection of business, agriculture and forests. By bringing diverse allies together we are making deep-rooted change on some of our most pressing social and environmental issues. Together, we amplify the voices of farmers and forest communities, improve livelihoods, protect biodiversity, and help people mitigate and adapt to climate change in bold and effective ways.

Our alliance needs you, whoever you are and wherever you stand. By joining forces with producers, businesses and consumers, we can transform our relationship with the land and forests we rely on. We can make that relationship work better for all.

Together, we can achieve our vision of a world where people and nature thrive in harmony.

Position summary:

The Legal and Compliance Coordinator provides critical support to the General Counsel and supports the activities of the Legal team. S/he will also work closely with, and provide support to, the Finance & Administration business unit. S/he oversees and administers the organizational compliance systems and processes used to ensure that Rainforest Alliance (RA) and its subsidiaries, branches and other affiliates are in compliance with corporate requirements. S/he supports special projects, including merger and integration processes. S/he acts as a coordinator and supports the General Counsel with respect to board meetings. S/he manages and updates Legal templates and performs basic contract review. S/he supports litigation and document management. S/he is highly organized, detail-oriented, motivated, and a self-starter, able to work well both as part of a team and independently, with minimal day-to-day supervision in a fast-paced, unstructured environment. Please note that this is not an attorney position and will not require travel.

Responsibilities:

  • Manage and administer corporate registration and filing requirements for RA subsidiaries, branches and other affiliates, including US state registrations;
  • Support merger and integration processes by organizing and/or managing project-specific teams as required, including creation of timelines and revision of documents;
  • Coordinate Audit & Risk Committee meetings including: agenda preparation, logistics, gathering, organizing and/or preparing materials and presentations, attending meetings, and taking minutes;
  • Prepare and/or assist in compilation of Legal team Board materials and resolutions, and coordinate approvals and signatures of documents;
  • Manage contract templates, including assisting in creating and updating templates, and facilitating roll-out of new or revised templates;
  • With direction from a supervising attorney, review and negotiate basic confidentiality and other agreements, and draft correspondence; coordinate approvals and signatures of documents as necessary and confirm final versions of agreements;
  • Assist in the research and renewal of organizational insurance policies. Serve as point of contact on general questions regarding RA insurance policies and liaise with RA’s insurance broker; and maintain liability, E&O, and D&O insurance database;
  • Generate, manage, and maintain correspondence, reports, filings, and other documents and assist with responses to governmental audits, courts, agencies, insurers and others;
  • Support annual audit and Form 990 information requests;
  • Assist with opening and managing bank accounts;
  • Manage Legal SharePoint site and dashboards;
  • Manage outside counsel database for tracking purposes and organizing invitations and other communications;
  • Manage trademark filings and database;
  • Provide training on policies and procedures, including on compliance and roles and responsibilities; and
  • Other duties as assigned.

Qualifications:

  • Bachelor’s degree from a four-year college or university;
  • Minimum 2 years’ experience in a professional work environment preferred;
  • Proficient in Microsoft Word, Excel, Outlook and PowerPoint;
  • Demonstrated excellent writing and verbal communications skills;
  • Verbal and written language proficiency in Spanish a plus;
  • Excellent organizational and time-management skills, accuracy, and attention to detail;
  • Must have the ability to multitask and set priorities to meet deadlines;
  • Must demonstrate initiative and responsibility, and possess the ability to work both independently and as part of a cross-functional team, in a fast-paced environment;
  • Professional and friendly demeanor with strong customer service skills;
  • Dependability, diplomacy, and a sense of humor are necessary; and
  • Ability to work in a multicultural and diverse environment.

Salary:

Commensurate with experience.

Notes:

Only candidates authorized to work in USA will be considered.

Application:

Please apply online no later than June 28, 2019. Combine resume and cover letter into one single document and upload.