Compliance and Controls

• Work closely with the Senior Accountant to update and/or improve policies and standards as needed;
• Maintain advances and inventory lists; and
• Assist Senior Accountant in reconciliation of Mexican intra-office records with Finance & Administration headquarters (HQ F&A).

Banking

• Process approved check requests and prepare checks for signature; and
• Perform monthly bank statement reconciliations.

General Accounting

• Work with Senior Accountant to serve as a general resource for field office administration staff on matters related to bookkeeping and general administration in accordance with Rainforest Alliance policies;
• Manage the day-to-day reception of accounting documents;
• Support Senior Accountant in the administration of office expenses and office expense budgets for the Oaxaca office and also for other Rainforest Alliance Mexico offices;
• Review Travel Expense Reports (TER);
• Support the preparation of bank reconciliations and review and check backup documents for petty cash;
• Process and reconcile advances, process payment requests, invoices, petty cash requests and other expense transactions, validate backup documentation;
• Assist the preparation of project specific audits;
• Compile data for field office accounting report (FOAR) submission;
• Prepare journal entries; and
• Assist in ensuring correct coding and recording of information.

Financial Reporting

• Assist the preparation of financial reports for a variety of internal and external purposes including local accounting reports, requests for reimbursement to donors, reports for HQ F&A, and ad-hoc reports as needed; and
• Other duties as assigned.