Administration Associate -- Finance & Administration

Reports To: 
VP, Finance & Administration/CFO -- Finance & Administration
Type: 
Job Opportunities
Location: 
United States - New York, NY
Position Summary: 

The Administration Associate will provide executive support to the Vice President, Finance & Administration/CFO and oversee the administration of the Rainforest Alliance NYC headquarters.

Responsibilities: 

Executive Support

  • Administer calendar, organize meetings and travel arrangements, and process expenses for the VP, Finance & Administration/CFO;
  • Coordinate Finance and Audit & Risk Committee meetings including agenda preparation, RSVPs, logistics, organize and/or prepare materials, attend meetings and take minutes;
  • Coordinate country team meetings including agenda preparation, invitations and RSVPs, organize and/or prepare materials, attend meetings and take minutes;
  • Coordinate meeting follow-up, compile meeting minutes, coordinate with VP, Finance & Administration/CFO and team on next steps and action items;
  • Coordinate contract approval and signatory process; and
  • Work on special projects and other duties as assigned.

New York Office Administration

  • Oversee NY office administration including office space, reception, security, furnishings, fixtures, equipment, supplies, and utility and vendor contracts;
  • Coordination of administration best practices worldwide;
  • Supervision of administration team; and
  • In coordination with Director of Finance administer office budget.
Qualifications: 
  • Bachelor’s degree required;
  • 5-7 years of professional experience in administration;
  • Excellent computer skills (Microsoft Office and Internet) and comfort working with database programs;
  • Demonstrated excellent writing and verbal communications skills;
  • Professional and friendly demeanor and strong customer service skills;
  • Must be able to work independently, multi-task and work under tight deadlines. Dependability, diplomacy, strong organizational skills and a sense of humor are necessary;
  • Verbal and written language proficiency in Spanish a plus; and
  • Ability to work in a multicultural, diverse and highly performance-driven environment.
Salary: 

Commensurate with experience. Competitive benefits package provided.

Application: 

Send resume, cover letter and salary history to Human Resources, Rainforest Alliance, 233 Broadway, 28th Floor, New York, NY 10279; Fax:212-677-2187; Email:  Personnel@ra.org.  If emailing, use the following format in the subject line: firstname and lastname, job title of position you are applying for.

The Rainforest Alliance is an equal opportunity employer.