Receptionist/Administrative Assistant, CNCG -- Finance & Administration

Reports To: 
Administration Manager, Mesoamerica -- Finance & Administration
Type: 
Job Opportunities
Location: 
Guatemala - Petén Region

The Rainforest Alliance is an international nonprofit organization that works to conserve biodiversity and ensure sustainable livelihoods by transforming land-use practices, business practices and consumer behavior. Based in New York City, with offices throughout the United States and worldwide, the Rainforest Alliance works with people whose livelihoods depend on the land, helping them transform the way they grow food, harvest wood and host travelers.

Position Summary: 

S/he will provide administrative support and assistance to the Administrative Coordinator in all activities related to the administration of the Petén office. S/he will also be responsible for handling reception, providing strong customer service to Rainforest Alliance staff and visitors from other institutions or organizations.

Responsibilities: 

Reception

  • Oversee the security premises in the entrance, welcome visitors, and manage correspondence and distribution thereof;
  • Answer incoming and outgoing calls, distribute messages;
  • Organize and prepare conference calls;
  • Coordinate the availability and use of meeting rooms and coffee breaks for meetings;

Administrative Support

  • Maintain information lists (phone numbers, emergency cards, directory, etc.) and management of paper and electronic files;
  • Assist in the coordination of travel for Rainforest Alliance staff and visitors when necessary;
  • Assist the Administrative Coordinator on travel logistics for staff;
  • Assist in the planning and preparation of business events and celebrations;
  • Receive vendor invoices and prepare payment requests for administrative expenses;
  • Coordinate all aspects related to the preparation of meetings, including communications with relevant personnel, logistics, agendas and preparation of materials, as well as logistical support in coordinating workshops, and
  • Other duties as assigned.
Qualifications: 
  • Bilingual Secretary Diploma and two years of college;
  • Minimum of 2 years’ experience in office administrative support;
  • Intermediate-Advanced English language skills (written and verbal);
  • Interpersonal skills to interact with a diverse clientele;
  • Courteous and professional attitude;
  • Excellent customer service;
  • Excellent organizational skills and multitasking;
  • Attention to detail and the ability to track tasks to completion;
  • Strong computer skills (MS Office and Internet); and
  • Must be able to work with little supervision and work under tight deadlines.
Salary: 

Commensurate with experience.

Notes: 

Only candidates authorized to work in Guatemala will be considered.

Application: 

Send resume, cover letter and salary history to Human Resources, Rainforest Alliance, 8 Avenida 15-62, zona 10, Ciudad Guatemala, Guatemala 01010. Fax: (502) 2383-5777; Email: guatemalapersonnel@ra.org. If emailing, use the following format in the subject line: first name and last name, job title of position you are applying for.

The Rainforest Alliance is an equal opportunity employer.