Administrative Assistant, CNCG

Reports To: 

Administration Manager, Mesoamerica

Location: 

Guatemala - Guatemala City

The Rainforest Alliance is an international nonprofit organization that works to conserve biodiversity and ensure sustainable livelihoods by transforming land-use practices, business practices and consumer behavior. Based in New York City, with offices throughout the United States and worldwide, the Rainforest Alliance works with people whose livelihoods depend on the land, helping them transform the way they grow food, harvest wood and host travelers. For more information, please visit http://www.rainforest-alliance.org/about

Position Summary: 

The primary function of the Administrative Assistant is to provide administrative support and assistance to the entire team of CNCG and TREES. S/he will provide support in planning processes, events, field visits and assistance making periodic reports to be submitted internally or to donors.

Responsibilities: 

CNCG Project

  • Provide administrative support to the entire project team in the coordination of events, workshops and meetings with donors, partners and beneficiaries, including participation in events;
  • Support making conference calls, webinars, etc.;
  • Coordinate logistics for CNCG project monthly meetings, booking of meeting rooms, coffee breaks, lunch, etc.., and take meeting notes;
  • Assist in the travel logistics which includes the purchase of airline tickets, hotel reservations and car reservations (this includes project vehicles and leased vehicles if necessary);
  • Support in making contracts and MOUs accordance with donor requirements and policies of the Rainforest Alliance;
  • Manage payments, contracts and invoices as well as keep records of all supporting documentation;
  • Assist in the compilation of periodic reports (this includes print, electronic and physical preparation and delivery);
  • Translation of documents Spanish-English and English-Spanish;
  • Responsible for managing petty cash for CNCG project activities;
  • Maintain physical and electronic files of CNCG project official information;
  • Coordinate the preparation and delivery of project correspondence;

TREES Provide logistical support for events;

  • Support in making contracts and MOUs accordance with donor requirements and Rainforest Alliance policies;
  • Maintain database of contracts in Salesforce;
  • Assist in the travel logistics which includes the purchase of airline tickets, hotel reservations and car reservations;

Global Administration

  • Support event administrative activities, care visits and attend meetings, with greater emphasis on the Global Administration;
  • Translation of documents Spanish-English and English-Spanish;
  • Mail documents outside of Guatemala; and
  • Other duties assigned.

Qualifications: 

  • Bilingual Secretary Diploma with minimum 2 years of college;
  • 2 or 3 years of work experience in a similar position;
  • Proficient in MS Office;
  • Experience in organizing and presenting information;
  • Ability to track tasks until completion;
  • Written and verbal proficiency in English;
  • Excellent interpersonal skills with ability to interact culturally, linguistically, and diplomatically with diverse internal and external individuals;
  • Ability to work within a team structure and independently, be creative, take initiative and be attentive to details;
  • Courteous and professional attitude with expertise in providing customer service;
  • Flexibility and ability to work in a busy environment;
  • Strong organizational skills to manage multiple priorities in a time sensitive manner; and  
  • With initiative, self-motivated, resourceful, detail-oriented, dependability, strong attention to detail.

Salary: 

Commensurate with experience. 

Notes: 

Only candidates authorized to work in Guatemala will be considered.

Application: 

Send resume, cover letter and salary history to Human Resources, Rainforest Alliance, 8 Avenida 15-62, zona 10, Ciudad Guatemala, Guatemala 01010. Fax: (502) 2383-5777; Email: guatemalapersonnel@ra.org. If emailing, use the following format in the subject line: first name and last name, job title of position you are applying for.

The Rainforest Alliance is an equal opportunity employer.

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