Administrative Coordinator -- RA-Cert
The Rainforest Alliance is an international nonprofit organization that works to conserve biodiversity and ensure sustainable livelihoods by transforming land-use practices, business practices and consumer behavior. Based in New York City, with offices throughout the United States and worldwide, the Rainforest Alliance works with people whose livelihoods depend on the land, helping them transform the way they grow food, harvest wood and host travelers.
RA-Cert, a unit of Rainforest Alliance, supports the organization’s mission by delivering sustainability auditing, verification, validation and certification services based on the best available global standards. RA-Cert conducts its work with the highest integrity, transparency and quality in order to generate positive economic, ecological and social benefits for our clients and worldwide.
The Administrative Coordinator will be responsible for providing administrative and operational oversight and support to the RA-Cert U.S. Region with staff located in offices in Minnesota, Vermont, Oregon and various home offices. S/he will maintain administrative procedures according to all Rainforest Alliance policies and protocols.
- Provide support to staff; including preparing agreements; receiving, processing, and distributing documents and special projects, as needed;
- Answer telephone, direct calls, obtain and distribute messages, greet guests, and disseminate information and promotional materials accordingly;
- Coordinate travel, meetings, staff events and other logistics for staff in the region;
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Provide customer service to potential and current clients in region;
- Act as a point of contact for the trademark review and approval process for clients;
- Provide information and guidance to clients regarding the rules for trademark use;
- Review and approve proper trademark use by clients based on competent knowledge of FSC and Rainforest Alliance trademark requirements;
- Assist with U.S. Region accounts receivable collection efforts;
- Reconcile monthly expenses for Manager and other staff, includes coding, data entry and tracking of receipts;
- Maintain petty cash records,
- Verify, process and track invoices for payment and respond to inquiries about payment status;
- Support Manager in the organization, coordination and needs of the physical facility;
- Monitor and organize all office supplies, maintain office equipment and assist staff with equipment maintenance and troubleshooting, if necessary;
- Maintain and update telecommunication systems (telephones, telefax, internet), assist with computer maintenance and troubleshooting;
- Maintain operational and administrative files; maintain a variety of mailing lists and list serves;
- Sort, distribute and send all incoming/outgoing mail; maintains postage meter; and
- Other duties as assigned.
- Bachelor’s degree or equivalent preferred;
- A minimum of 4 years of administrative experience;
- Familiarity with bookkeeping and/or accounting a plus;
- Must have excellent written and verbal communication skills;
- Must have excellent computer skills (Microsoft Office, Internet);
- Experience with local area network (LAN) and related software a plus; and
- Must be able to work independently, multi-task and work under tight deadlines.
Commensurate with experience. Competitive benefits package provided.
Send resume, cover letter and salary history to Human Resources, Rainforest Alliance, 233 Broadway, 28th floor New York, NY 10279; Fax: 212-677-2187; E-mail: personnel@ra.org. If emailing, use the following format in the subject line: first name and last name, job title of position you are applying for.
The Rainforest Alliance is an equal opportunity employer.