Assistant, Office of the President -- Executive Office
The Rainforest Alliance is an international nonprofit organization that works to conserve biodiversity and ensure sustainable livelihoods by transforming land-use practices, business practices and consumer behaviour. Based in New York City, with offices throughout the United States and worldwide, the Rainforest Alliance works with people whose livelihoods depend on the land, helping them transform the way they grow food, harvest wood and host travelers.
Under the supervision of the Coordinator, Office of the President, s/he will provide administrative support to the President and Executive Office team. The Assistant will need to develop a strong understanding of the Rainforest Alliance’s mission and conservation issues.
- Maintain appointment schedules by scheduling meetings, conferences, phone calls, speaking engagements, and travel logistics for the President; s/he will also be responsible for providing administrative related support to the Sustainable Finance Director;
- Coordinate all aspects of meeting preparation, including communications with relevant staff, logistics, agendas, materials preparation, as well as meeting follow-up, including minutes and correspondence;
- Manage President’s phone calls and contact information;
- Generate expense reports for cash reimbursements and monthly American Express invoices for the President and Sustainable Finance Director;
- Generate Executive Office monthly updates and calendar reports;
- Maintain paper and electronic filing and retrieval systems including management of the Salesforce database for Executive Office;
- Provide support for Executive events such as the annual staff meeting and the Marketing Sustainability & Certification Workshop, including communications with relevant staff, logistics, and materials preparation, as well as meeting follow-up;
- Assist President and Coordinator with stakeholder outreach including coordination of stakeholder events, minute taking, logistics and other tasks;
- Assist Coordinator with research projects and provide facilitation on cross-program and emerging initiatives (i.e. Water research, PES);
- Assist Coordinator with Campus Outreach including campus correspondence, meeting preparation and follow-up;
- Facilitate logistical needs of senior staff when requested by the President as well as remote senior staff and partner NGOs when in New York office;
- Assist in the preparation of presentations, draft letters and documents; and
- Other duties as assigned.
- Bachelor’s degree is required;
- 1-2 years’ administrative experience supporting a senior level executive in a professional work environment;
- Must have excellent computer skills (Microsoft Office and Internet) and comfort working with database programs. Knowledge of PowerPoint software preferred;
- Must have excellent writing and verbal communications skills;
- Verbal and written fluency in Spanish language a plus;
- Candidate must have strong verbal and written communication skills and display a high level of diplomacy and professionalism;
- Must be able to work independently, multi-task and work under tight deadlines; and
- Demonstrated interest in conservation, corporate social responsibility and/or international development issues.
Commensurate with experience. Competitive benefits package provided.
Send resume, cover letter and salary history to Human Resources, Rainforest Alliance, 233 Broadway, 28th Floor, New York, NY 10279; Fax: 212-677-2187; E-mail: personnel@ra.org. If emailing, use the following format in the subject line: first name and last name, job title and position you are applying for.
The Rainforest Alliance is an equal opportunity employer.