We are committed to keeping our Sustainable Agriculture Standard effective and relevant. We review our Standard at least every five years. During this review, we gather latest scientific information and best practices, solicit input from stakeholders, and take into account audits and other evaluations. Whenever the Sustainable Agricultural Standards are revised or updated, we republish them on the Rainforest Alliance website and ensure all stakeholders have the information and training they need.
Developing a new Sustainable Agriculture Standard
From time to time, a stakeholder or a Rainforest Alliance internal assessment determines that we need to develop a new standard. When this happens, we create a team to conduct a demand assessment. This demand assessment includes:
- A review of the overall goal of the new standard.
- An analysis of who needs and will use the standard.
- A description of how the demand can be met.
- A problem and risk analysis (including financial risks).
- An assessment of the extent to which current standards already fully or partially meet the desired goal.
The Rainforest Alliance management team then reviews the assessment report. If it shows a need and there is a practical way in which a new standard can meet the identified need(s), the management team sends it for approval to the Rainforest Alliance Board of Directors.
If the Board approves, the Rainforest Alliance assigns a standards team to develop, prepare, and implement the new standard. This process has three key steps:
1. Drafting a new Standard
The Rainforest Alliance is committed to providing all stakeholders with appropriate and balanced opportunities to contribute to the development of any new Rainforest Alliance Agricultural Standard.
Our standards team will develop an initial version of the new standard (Standard Version 0.1) based on the latest technical expertise, stakeholder input, community considerations, and other research. If this version is approved internally, we will publish it on the Rainforest Alliance website for 60 days of public consultation. This consultation is widely announced via Rainforest Alliance email newsletters and various other internal and external channels. We are careful to actively solicit input from hard-to-reach stakeholders.
Based on the comments received, additional technical input, and any additional research, the standards team prepares a Standard Version 0.2. This second version follows the same process as the first, with a publication and feedback period last for 30 days from date of publication. The standards team also publishes a website summary of the feedback, concerns, and main changes.
Based on the public comments, additional technical expertise if needed, and any needed additional research, the standards team prepares a Standard Version 0.3. If there are still concerns, or more feedback needed, the standards committee may request an additional round of public consultation.
If there is no additional feedback or concerns, the new standard is submitted for approval to the Board. Upon approval by the Board, the standards team publishes the new standard along with a summary of the comments received during all rounds of public consultation and the main changes.
2. Planning for a new Sustainable Agricultural Standard
Once the new Standard is approved, the standard team prepares both a Time Plan and Terms of Reference for its implementation. For the Time Plan, the standards team collects information about sustainability and production issues from:
- Non-governmental organizations working in the relevant sector;
- Relevant stakeholders
- Academic and technical literature;
- Relevant websites of industry bodies, roundtables, and public-private-partnerships;
- Media coverage; and
- Other relevant sources of information.
The Standards Team also prepares an update of the Terms of Reference for the new standard. The Terms of Reference include the following elements:
- The proposed scope of the new standard;
- A justification of the need for the revision of the standard, including:
- An assessment of the most important sustainability issues falling within the scope of the standard;
- An explanation of whether the proposed standard will meet an expressed need;
- Documentation of other standards operating, or in development, that meet all or part of the expressed need;
- Clear social, environmental and economic outcomes that the standard seeks to achieve; and
- An assessment of risks in implementing the standard and how they will be addressed.
Upon approval, the Terms of Reference and the Time Plan are published on the Rainforest Alliance website.
3. Implementation and publication of a new Standard
Once the Rainforest Alliance Board of Directors has approved the Terms of Reference and Time Plan, the standard is ready to be implemented. All relevant stakeholders are informed and trained in the new standard. All approved standards will be published on the Rainforest Alliance website.
Drafts and final standards will always be available in English, the official language of the Rainforest Alliance. We will seek to ensure that translations of the new standard are available in additional languages commonly used by stakeholders using the Sustainable Agricultural Standard.
The Rainforest Alliance will keep on file for at least five years all the records related to each standards development. These will be available to stakeholders upon request.
Non-substantial revisions of the Standard
In case of a need for a non-substantive change to the standard, for example to clarify existing language, there is no need for a formal revision process. However, there will be a notification of the change(s) in the subsequent review and revision process.
Urgent revisions of the Standard
In case of a need for an urgent substantive change to the Sustainable Agricultural Standard, the Rainforest Alliance will determine the appropriate procedure to adopt such a change. The procedure for such an urgent revision consists of a selection of the above-described steps of the revision procedure. As a minimum this will include approval by the standards committee, publication on the Rainforest Alliance website of the proposed change, including the reasoning and the urgency, and identification and notification of directly affected key stakeholders.